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End of Financial Year Note

Most business owners do not know that the SME sector in Australia has wasted millions of dollars due to inefficient cost, most of which can be attributed to the complex bookkeeping process. As the financial year is coming to an end, here is a guide to help business owners save the unnecessary cost and improve the company performance in a period when financial management is very much needed.

To improve the existing financial management process, you will first have to evaluate the system. Take a minute and think about how you control your financial process right now. Most SMEs have the same mistakes listed below:

  • They fail to realise how important financial management is. Businesses with poor financial management tend to suffer from poor cash flow and profit margins, ineffective debtor control, and an inability to meet their business’ commitments;

  • They are unaware of alternative solutions such as hiring an accountant or implementing an accounting system. If crunching the numbers is not your strength, either hire or outsource to an accountant or bookkeeper who will deliver regular and reliable information and advice that you can use to manage your financial position;

  • While many businesses are in the field of IT, it is surprising how backward their accounting systems are. Stacks of receipts, manual ledger books, simple Excel sheets, messy financial transactions and reports, and overdue BAS and tax returns are common among start-ups with bad financial management;

  • Businesses owners tend to focus on their products, ideas, and clients, often neglecting the fundamentals of their business. I have never seen a successful business that does not have strong financial management.


As a matter of fact, most people fails to realize their mistakes until it’s too late. If you are a small business, it is highly likely that you need to do everything to manage your business, from administration, marketing to bookkeeping. It is seemingly running well and you believe you are able to manage it until the end of financial year approaches. One client shared with us that EOFY used to be her nightmare and she was always lost with massive paperwork. Only until the end of financial year does your disorganized bookkeeping system come back to bite you. To avoid this scenario, though, here is the EOFY to-do list from our executive director.

 

 1. Undertake analysis

To see if you will achieve your budget in the last quarter. If you haven’t made budget, consider what you can do? Cut costs? Improve sales? Or lower your expectations?

 2. Review your financial performance from July to end of financial year

The best report in any accounting software is multiple period profit and loss. This report compares monthly performance so you can see which month is the best and which one is the worst. It also helps you to monitor recurring costs and highlights if costs have spiralled in any particular month.

 3. Cash is king!

Review your cash flow to include big ticket items so you don’t get any surprises towards the end of the financial year. Make sure your cash flow includes last quarterly BAS; last quarterly super; FBT; company tax return; personal tax return; accounting and/or auditing costs.

 4. Business plan

Review or prepare your business plan for the next year and 5 years and ask yourself following questions.

Review your budget and cash flow for next year and 5 years. Assess your goals. What do you want to achieve in the next five year?

Assess your goals. What do you want to achieve in the next five years? Retire? Achieve $1M turnover or just slow down?

How much do you want in your super fund when you retire? Make sure you include your family or partner in the plan.

5. Cloud solutions

Local business owners can customise cloud solutions to meet their business needs and environment―for example, Vend has become a popular Point of Sale choice among local retail businesses because the software is straight-forward and very easy to learn. First-time users are able to get oriented to the system within a day! Additionally, with functions such as product register, stock management and sales recording integrated into the “Vend HQ” interface, business owners can manage sales centrally. The owner of one of my favourite gift shops shared with me how Vend saves her an hour each day by populating payment receipts and e-mailing them to customers automatically.

Receipt Bank is another app that many business owners love. Collecting and sorting receipts can be a nightmare during tax time. Receipt Bank is so popular because it saves hundreds of hours by eliminating the hassle of digging out receipts and invoices left carelessly in car trunks or shoe boxes. Simply upload photos of receipts or invoices using your mobile phone, and Receipt Bank will extract and process the key information (e.g., invoice number, date, GST, etc.). The information is subsequently published to your cloud accounting package (e.g., Xero or Intuit QuickBooks), which saves time and money all thanks to automation.

While cloud technology offers significant benefits to small business owners, it is crucial to consider the following factors as not all cloud services are suitable for your business needs and environment: What are your business categories? Where is your major revenue coming from (online/walk-in)? Which business activity do you spend the most time on (and is it extremely important or extremely time-consuming)? Keep in mind that when choosing a specific cloud product or service, you need to consider the eco-system that it operates in as well. Just like preparing dinner for an important guest, your decision to cook a beef steak as the main dish will significantly influence your choice of wine. Hence, before cooking, it is better to find out if your guest prefers beef to other meat choices.


In Tailored Accounts, we offers a professional service that checks all boxes above. As our employees is dedicated and tech-savvy, we offer the latest technology in the accounting industry with the lowest overall cost. Should you be interested to outsource your accounting and financial system, give us a call at (02) 6169 5196. Tailored Accounts is the accounting department of Canberra and the preferred choice among small businesses.

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Tailored Accounts Pro Bono Service Announcement

The start to our summer has been filled with news of the severe damages caused by drought and bushfires. Fires have ravaged more than 10 million hectares, taking lives, destroying homes and impacting wildlife - leaving behind devastated families, communities and landscapes. At Tailored Accounts, we have made a number of collections at the end of 2019 and, thanks to the generosity and kindness of our staff and friends, have been able to donate to our brave firies. 

In the aftermath of this unprecedented bushfire crisis, Tailored Accounts believed that we could contribute more to our communities. We are delighted to announce our 12-month pro bono service, which is equivalent to $113,000, to the Team Rubicon Australia, an organisation dedicated to emergency responding and natural disaster relief in our country's time of need.

While the devastation in Australia has been unthinkable, there has been incredible support from the Team Rubicon Australia personnel for the affected communities and surrounds. Organisations like the Team Rubicon Australia that provide essential benefits to Australians should not be forced to incur absurdly high operational costs, or see their organisations suffer because of financial vulnerability. 

Tailored Accounts is committed to offering the Team Rubicon Australia the chance to reduce the expenditure of their accounting service, so that the organisation’s budget can be spent on other areas. The consistency of our management accounting will place Team Rubicon Australia in the best position for sustainable success. 

We believe that this in-kind support will promote community inclusion, providing resources, and strengthening our relations between not-for-profit and corporate sectors. We are proud that this project would allow Tailored Accounts staff to add more experience to their careers while creating a good social impact.

Tailored Accounts has a long history with volunteer service. We have focused on giving back to the community through mentorship and training programs for university students and start-ups since 2013. There is no exception this time. On the engagement with the Team Rubicon Australia, we are beyond excited that we get to honour our social responsibility commitment in the collaboration with the country's most visionary military veterans, as we evolve Tailored Accounts into a hub of positive impact and community transformation.

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Simpler BAS and implications on businesses

Business Activity Statements (BAS) reporting has often been a time consuming and complex process for many small and medium enterprises (SMEs) since goods and service tax (GST) was introduced in 2010. The Australian Taxation Office (ATO) is introducing Simpler BAS for SMEs to reduce the reporting burden. If your annual turnover is less than $10 million, you will report GST on Simpler BAS (unless you report GST by installment).

SMEs who use Simpler BAS will be required to report for the following fields only;

  1. G1 Total sales
  2. 1A GST on sales
  3. 1B GST on purchases

In other words, SMEs are no longer required to report the following fields;

  1. G2 Export sales
  2. G3 GST free sales
  3. G10 Capital purchases
  4. G11 Non-capital purchases

This means that businesses will need only three GST codes instead of seven when reporting BAS. This will not only save time for business owner, accountant & bookkeeper but also reduce room for error….less is more!

However, please be aware that Simpler BAS only affects the GST field, that is, other BAS fields such as PAYG instalment, PAYG withholding and luxury car tax remain unchanged.  Also this does not change the frequency of BAS submissions.

Although this change will reduce the time to complete the BAS and simplifies recording GST information, the change will not significantly change the amount of work performed to get all GST number right! Please do not sacrifice the time that you spend on GST reconciliations as it mean creating more room for mistake. GST still has to be recorded in the correct manner as the underlying GST law has not changed, at Tailored Accounts, we are actually spending the time saving on report to build more layer of GST reconciliation to ensure that our quality assurance is maintained.

While the change is likely to only provide a small reduction in the reporting burden, this certainly has some effects on the setup & function of your accounting department. Not all the accounting software fully supports this change or will require some adjustments or variations. If you need any support in regards to Simpler BAS, please contact Tailored Accounts.

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Software for Healthcare and Special Care Start-ups: Choose XERO

With only a few accounting software options on the market, it seems healthcare and special care industry start-ups under NDIS have only two options to choose between MYOB or XERO. However, NDIS-related services can be complicated, and the two systems are not necessarily equal in terms of their benefit to users. Given your limited budget as a start-up business, you might want to learn more about these two software options before making your choice.

Here is Tailored Accounts’ take in the issue.

Comparing MYOB with XERO is like ranking Taxi Services against Uber. XERO creates a community of accountants, bookkeepers, application developers, and business owners, where ideas are exchangeable. It acts as a platform that can facilitate communication between those in the industry. MYOB is trying to follow in their footsteps; however, XERO is still the market leader for three reasons.

1. Data Security - You will never lose or use the wrong data in Xero as your data is completely on your cloud. No more data corruption due to the failed backup process. XERO will be your secured system, with 2-step authentication to protect your confidential business and customers data.

2. Xero's Auto-Updates - Xero constantly updates a lot of functions including tax tables by itself. You would not be able to enjoy that feature in MYOB. Imagine how much important information you might have missed.

3. Integrated marketplace for ideas and innovation - This is partly because, similarly to Uber drivers, the accountants at XERO are actually working at their own initiative. It might be due to XERO’s willingness to embrace innovation and new technologies such as artificial intelligence (AI).

In a nutshell, XERO is taking all the right steps considering the direction of many businesses. The future of the automobile industry, for instance, may well be in the development of self-driving vehicles. XERO a good fit for your NDIS start-up. It requires far less cost to run at maximised capacity, as the app is inexpensive to integrate into your business model. It also does not require much training to master, as you could easily manage your own books after only an estimated 6 to 8 hours of training.
If you are searching for a system to use, think carefully before deciding which option best suits your business design. Or, if you are still uncertain, pop into Tailored Accounts and one of our specialist accountants will advise you on what the right choice of software could bring to your start-ups.

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New Feature Review - Exploring Xero Projects (Part 1)

If you are part of a business that still manually tracks hours and costs or manages professional projects using as spreadsheet, thenyou should most definitely read on. Currently, many companies continue to coordinate projects usingpaper or spreadsheet tools, whichcan cause problems. These can include:

  • Limited Access and Lack of Visibility: Limitations of data visibility can inhibit your overall perspective of the projects. It is also very difficult to see the status of projects, meaning external communication with employees are constantly needed to coordinate the work.
  • Duplication: Sometimes, information must be re-submitted multiple times in traditional spreadsheets if auto-filling is not possible. This can be time consuming and lead to mistakes.
  • Loss of Data: Since the software does not interact with employees in real time, it may result in loss of data.Some inputs or outputs may not be included in the record, which can lead to worryingly inaccurate data being collected.

Luckily, there is a solution. Xero recently introduced a new feature called ‘Xero Projects’ which is fully integrated with Xero to provide an interactive project management tool. It works with new, on-going or archived projects to solve all the issues detailed above, whilst maximising profitability and efficiency. It is essential for business owners and managers to easily identify the projects that deliver the best return on investments, as well as those that may need restructuring. Xero Projects provides a simple platform to assist in meeting these goals.

For businesses undertaking complex projects, good project management software is undeniably essential. Smaller businesses, however, may be more reluctant to invest in a formal accounting software program. In an effort to reduce costs, businesses owners continue to waste hours of their precious time on managing these projects manually. It is important to understand that having a simple way to capture, track and report the time and money spent on each job allows owners to proactively invoice, make informed decisions and manage the projects more efficiently. This will ultimately lead to higher profitability and increase understanding of your finances. Further, it helps to streamline the workflow and be a great asset to the business without adding unnecessary complexity.

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The “love story" between accountants and bookkeepers

Most people assume that bookkeepers and accountants get along very well―both share common goals and contribute to the long-term financial success of businesses and clients. The reality, however, is they tend not to share a lot of information with one another. Few weeks ago, a new customer asked us if we do tax preparation and lodging as he didn’t want to deal with too many parties (i.e. bookkeeper and accountant). I explained to him that bookkeepers and accountants work together as a team because they each have different skill sets and make up different stages of the financial cycle.

Before engaging us as their bookkeepers, some of my customers have previously requested for their accountants to perform both bookkeeping and accounting for them. While many hope that their accountants can be “one-stop shops” for their financial needs, many realise that their accountants don’t offer bookkeeping services. So, should bookkeepers and accountants compete with one another, or should they cooperate with one another? Based on my past experiences dealing with business owners, clients, and accounting firms, I think that bookkeepers and accountants should dance around with each other to realise the best possible outcomes for their clients.

But why are such harmonious and effective relationship shard to achieve most of the time? In my opinion, the problem lies with both accountants and bookkeepers.

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Tailored Accounts becomes 2016 Telstra Business Awards finalist

The judges of 2016 Telstra Business Awards have shortlisted Tailored Accounts to be the finalist for Small Business Award Category. Once again, we have an honour to become a Telstra Business Award finalist together with many other inspiring Australian companies.

The 2016 Telstra Business Awards has encouraged us to reach for higher achievements in serving our clients and being committed to innovation in bookkeeping practice. The news comes to us when we are working hard to improve our service bundle.  July is the beginning of an exciting yet challenging financial year for many of us. Being the finalist of this prestigious award gives us a great inspiration to pursue our goal in the year 2016/2017.

The achievement that we have today comes from the endless contribution and support from our staffs and clients. We are grateful to have amazing team members who never fail to deliver the best quality of work. Our clients have always been supportive of us. The clients’ queries and concerns give us many ideas to design business solutions that answer their needs. Seeing our clients become successful businesses in town is a source of joy.

 

Let us together celebrate this exciting moment as it is another milestone to mark our growth and success.  

Tailored Accounts is proudly listed on Telstra Business Awards website

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Our Talks at CPA Australia

On June 28th, our team members delivered two presentations on cloud-based integration tools and techniques. We raised the awareness of CPA accountant community on the new generation of financial management.

Presentation at CPA

Key takeaways of our talks at CPA are SMEs need not to purchase expensive business accounting software programs or spend hours and hours in complicated financial reports. Cloud-based accounting services—with the features of having data stored and accessed online—is an ideal option for SMEs.

Presentation at CPA

When applying cloud-based accounting services, time-consuming tasks such as version upgrades and data backup are managed by the application provider. It gives your business a freedom to allocate more of your resources on your expertise. 

At Tailored Accounts, we understand the need of your business and thus our services are customised to meet your demand in an innovative approach and maximise your business sustainability. 

 

Photo Credit: Fuzuki Nishimura

 

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End of Financial Year Note

Most business owners do not know that the SME sector in Australia has wasted millions of dollars due to inefficient cost, most of which can be attributed to the complex bookkeeping process. As the financial year is coming to an end, here is a guide to help business owners save the unnecessary cost and improve the company performance in a period when financial management is very much needed.

Image may contain: 2 people, people sitting

To improve the existing financial management process, you will first have to evaluate the system. Take a minute and think about how you control your financial process right now. Most SMEs have the same mistakes listed below:

  • They fail to realise how important financial management is. Businesses with poor financial management tend to suffer from poor cash flow and profit margins, ineffective debtor control, and an inability to meet their business’ commitments;

  • They are unaware of alternative solutions such as hiring an accountant or implementing an accounting system. If crunching the numbers is not your strength, either hire or outsource to an accountant or bookkeeper who will deliver regular and reliable information and advice that you can use to manage your financial position;

  • While many businesses are in the field of IT, it is surprising how backward their accounting systems are. Stacks of receipts, manual ledger books, simple Excel sheets, messy financial transactions and reports, and overdue BAS and tax returns are common among start-ups with bad financial management;

  • Businesses owners tend to focus on their products, ideas, and clients, often neglecting the fundamentals of their business. I have never seen a successful business that does not have strong financial management.


As a matter of fact, most people fails to realize their mistakes until it’s too late. If you are a small business, it is highly likely that you need to do everything to manage your business, from administration, marketing to bookkeeping. It is seemingly running well and you believe you are able to manage it until the end of financial year approaches. One client shared with us that EOFY used to be her nightmare and she was always lost with massive paperwork. Only until the end of financial year does your disorganized bookkeeping system come back to bite you. To avoid this scenario, though, here is the EOFY to-do list from our executive director.

Read more...

Tailored Accounts - A Xero Expert

Xero is beautiful online accounting software for small business. With Xero, business owners will have real time online financial updates anywhere, anytime on your Mac, PC, table or mobile. Tailored Accounts is proud to be a Xero expert. We are Xero Gold Partner, Certified Advisor and recently become the sole Xero Cloud Integrator in Canberra.

Xero Authorised Integrator in Canberra

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Imagine a future empowered by the cloud business ecosystem

By Gary Wang*

It is a great time for small businesses here in Australia. With further tax deduction from the federal budget and booming cloud business solutions, small business owners can better align with and achieve their entrepreneurial goals. In this article, I would like to share a few useful cloud business applications and services for small businesses and discuss how business owners can best benefit from using them.

Cloud business eco system

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Ten Characteristics of the Ideal Bookkeeping Customer

Since starting out in 2009, my staff and I have dealt with a wide range of customers from different industries and it got me thinking about what makes a customer great or ideal. Among our pool of customers, there are some who we thoroughly enjoy working with, and I’m confident to say that we’ll be working partners for the long-term.

bookkeeping for business clients

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4 reasons why outsourcing is the best option for associations and NPOs

With close to 10 years of working experience in the Australian Third Sector, I have come to learn that the sector is a dynamic, vibrant, and meaningful place to work, where people share the common vision—that is, to make a difference.Because the Third Sector exists for the welfare of the general public, it is important that associations and non-profit organisations have precise and timely accounting procedures in place. In reality, however, most of them struggle with basic administration tasks like documentation, bookkeeping and/or accounting. 

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Essential Tasks at End of Financial Year (EOFY)

End of the financial year is an important and busy time for small business owners, completing bookkeeping, tax returns and begin planning for the new financial year. Putting the hard work in each financial year can help you get your business organised and work smarter in the year ahead.

 End of financial year 2016

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What bookkeeping will look like in 2025!

Digital disruption in bookkeeping industry

I attended a conference the day before and listened to a series of speeches on digital disruption. For those unacquainted with digital disruption, the term basically refers to the change brought about by new digital technologies and business models that are affecting the current value proposition of existing goods and services. 

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Five Bookkeeping Tips for Business Owners

Entrepreneurs keep a lot of the financial details of their business in their heads. Doing so has its advantages: No new software to learn, no danger of a system crash that loses all your data, and you can tweak your budget as often as you need without sitting down at a desk.

bookkeeping tips for small and medium business

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Who knows bookkeeping and management accounting could be fun?

By Harry Hoang

Reprinted from B2B Magazine

Harry Hoang of Tailored Accounts

Bookkeeping can be a challenge for many business owners, and even if they don’t mind bookkeeping, they might not enjoy doing it. One of my clients recently remarked to me, “I don’t like doing the books for my business because it is so easy to make mistakes, and the tasks are so tedious! And because I avoided bookkeeping altogether, I was faced with years of overdue bills, tax returns, and so on.” While keeping on top of your accounts can be a real hassle, keeping track of the incomings and outgoings of your business is crucial to its survival.

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Why outsourced bookkeeping is a good return on investment!

Outsourced bookkeeping and back-office accounting have become our primary means of engagement with small-and-medium businesses. While there are advantages and disadvantages to outsourced bookkeeping, this article solely considers the financial benefits for firms which have shifted from hiring part-time bookkeepers to outsourcing their bookkeeping and accounting functions. After all, a firm’s bottom line is all about cost savings.

outsourced bookkeeping in Canberra

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